Information for Chairs and Speakers

1. Presentation Content and Conflict of Interest

1. Content that may infringe upon a patient’s personal information should be presented only after obtaining the informed consent of the patient or their representative, with due care taken to ensure that the patient’s personal information cannot be identified. Presentations containing identifiable personal information are prohibited.
2. Oral presentations must be PC presentations using PowerPoint only.
3. Video, Animation and Sound can be used in your presentation.
4. Disclosure of Conflict of Interest (COI): Please disclose any COIs over the past three years on the second slide of your presentation, next slide of introduction.
   

   For details on the COI Common Guidelines, their detailed rules, supplementary provisions, etc., please check the Japanese Society of Pediatric Cardiology website (https://jspccs.jp/about/conflict/).
   To disclose COI during a presentation, please download sample slides from below button.

• COI Sample slides
  Download

2. For Chairs (excluding poster sessions)

1. There will be no chair reception. Please be seated at the "Next Chairperson's Seat" at the front of the room at least 15 minutes before the scheduled start time of your session.
2. Announcements will be made only at the room 1, but there will be no announcements at other rooms. Please start your session when it is time. If you have any questions, please ask the room director.

3. For Speakers (excluding poster sessions)

1）PC Preview Center

Presentation data (PPT) must be submitted to the PC Preview Center by 60 minutes before the session starts (30 minutes before the early morning session).

Please bring your presentation data (PPT) on USB flash memory or your own computer to PC Preview Center during the following opening hours.

PC center opening hours		July 10 (Thu.)	July 11 (Fri.)	July 12 (Sat.)
Room1-3 Room5-7	Fine Arts Center 1F In front of Room1	8:00～17:30	8:00～17:00	8:00～13:30
Room4	Frente Mie 1F Lobby

2）Presentation and Slide language

Session	Presentation language	Slide language
Main session	Japanese/English	Japanese/English
Oral presentation	Japanese/English	Japanese/English
Poster presentation	Japanese/English	Japanese/English
Joint session /AEPC-YIA/ Special Lecture1・3/ Presidential Symposium3・4/ International Debate Session	English	English
Co-sponsored session	Depends on each company	Depends on each company

3）Presentation time

	Presentation / Q＆A time
General oral presentation	Presentation: 7minutes, Q＆A: 3minutes
Poster presentation	Presentation: 4minutes, Q＆A: 2minutes
Other oral session	Presentation time and Q＆A time are announced individually
Co-sponsored session	Depends on each company

4）Timekeeping

Please be punctual to your presentation time.

Please note that if you exceed your presentation time by more than 1 minute, your presentation will be terminated.

5）Next Speaker

Please be seated at the "Next Speaker's Seat" at the front of the room at the same time as a previous speaker goes on stage.

6）How to create presentation data

• ①All oral presentations will be PC presentations ( PowerPoint ) only. Recommended slide size is 16:9 (wide size), but 4:3 is also available.
• ②Please create your presentation data using Windows PowerPoint 2021 version.
  *There is no limit to the number of presentation slides, but please be sure to adhere to the presentation time.
• ③Please note that Presenter view in Power Point is not available. If you need a presentation manuscript, please print it out and prepare it in advance.
• ④Whether you bring your own data or a PC, you will be responsible for operating the slides yourself by using the mouse and keyboard on the podium.
• ⑤If you make your presentation using a Macintosh and/or moving images, please bring your own computer.

＜For data presentation＞

• ① After saving the presentation data to USB flash memory, please copy the data to another PC and confirm that it is played back correctly.
• ② Please be sure to insert a conflict of interest (COI) slide.
• ③ The following fonts are recommended to prevent the screen layout from collapsing.
  MS Gothic, MSP Gothic, MS Mincho, MSP Mincho Arial, Century, Century Gothic, Times New Roman
• ④ After the conference, all presentation data you submit will be deleted by the secretariat.

＜For presentations by bringing your own PC＞

• ① Please bring your own PC if it is created on a Macintosh or your presentation data includes video/audio data.
• ② The connector of the PC cable used at the venue is HDMI. Please prepare a PC with this output terminal, or be sure to bring a connector to convert to this shape.
  Display connection connector HDMI
  
• ③ Please deactivate screen savers and power saving settings in advance.
• ④ When using video data, it must be playable on Windows Media Player.

4．Poster session presentation

1）For Chairs

Please come to the Poster Session Chair Reception in the poster venue (Mie Center For the Arts, Fine Arts Center, 2F Gallery 1 and 2) 10 minutes before the start time of your session. Please receive an instruction stick and wait in front of the poster panels of a session. Please ensure all sessions start and finish punctually as scheduled. The presentation time of poster session is 4 minutes.

2）For Speakers

• ①The presentation number will be provided by the secretariat.
• ①Posters are replaced every day. The pasting and removal time for each day are as follows.

  July 10 (Thu)	Pasting time	8:30～12:30
  	Removal time	17:10～18:00
  July 11 (Fri)	Pasting time	8:30～10:30
  	Removal time	17:10～18:00
  July 12 (Sat)	Pasting time	8:30～9:30
  	Removal time	14:00～14:30

  • *Please refrain from pasting or removing posters outside of the above time.
  • *Posters that are not removed after the removal time will be discarded by the secretariat.
  • *Please wait in front of your poster panel in the poster venue (Mie Center For the Arts, Fine Arts Center, 2F Gallery 1 and 2) at least 10 minutes before the session starts.
• ③The poster pasting space must be 90cm wide x 160cm high. Please prepare the title of the presentation and the name of the presenter (affiliation) next to the presentation number at the top of the panel so that it fits within 70cm wide x 20cm high. The presentation number and thumbtacks will be prepared by the secretariat.
• ④Please be punctual. Presentation time is within 4 minutes.