Registration

The organizing Committee encourages you to register for the symposium in advance to take advantage of discounted registration rates.
Online Registration will be available from the beginning of June (The exact date will be announced soon).

Registration fees may be paid by bank transfers or credit card (VISA, MASTER, AMEX, DINERS, JCB only). Checks will not be accepted.

1. Registration Fees

Online Registration will open on May 21, 2018.

  Pre(Online) Registration
(On and before Nov. 5)*3
Onsite Registration
(Nov. 29-30)
Banquet
(Scheduled on Nov. 29)
Regular JPY 20,000 JPY 25,000 JPY 2,000
Students*1 JPY 5,000 JPY 6,000 JPY 1,000
Accompanying persons*2 JPY 10,000 JPY 15,000 JPY 2,000
  • *1. Student participants are required to upload the copy of student ID for the online registration. For the onsite, please bring the copy with you to the registration desk.
  • *2. Abstract co-authors can not be allowed to register as an accompanying person. Please note that accompanying persons are only family members, spouses, or interpreter of registered participants.
  • *3. For Pre Registration, both the registration and payment must be completed on and before:
    • ・November 5 (Mon.), 2018 (credit card) in Japan Time
    • ・November 6 (Tue.), 2018 (bank transfer) in Japan Time

The registration fee for Regular and Students includes:
1. Admission to Scientific programs
2. Admission to the Exhibition
3. Documentation including a book of abstracts
4. Light meal lunch
5. Coffee Breaks

The fee for Accompanying persons includes:
1. Admission to Scientific programs
2. Admission to the Exhibition
3. Light meal lunch
4. Coffee Breaks

2. Registration Procedure

Only online registration is accepted for the preregistration.

  • * Registration by e-mail, fax, post or phone cannot be accepted.
  • * For Pre Registration, both the registration and payment must be completed on and before:
    • ・November 5 (Mon.), 2018 (credit card) in Japan Time
    • ・November 6 (Tue.), 2018 (bank transfer) in Japan Time

3. Payment Method

All payments must be made in Japanese yen with credit card or by bank transfer.
No other type of payment will be accepted.

  • (1) Credit card
    VISA, MASTER, AMEX, DINERS, JCB are acceptable.
  • (2) Bank Transfer (telegraphic transfer only)
    Please note that all transfer charges (both incurred at the paying bank and the beneficiary's bank and intermediary bank if any) must be paid by participants.
    The bank account will be informed to you on the last screen of the online registration, or by e-mail to be sent automatically after completion of the online registration.

4. Cancellation Policy

Cancellation must be notified to the Symposium Secretariat by email (rice-studies@c-linkage.co.jp) with the delegate’s name and his/her Registration ID.
Refunds will be made on a case-by-case basis.
Requests for 100% refund may be accepted until Oct. 1, 2018 in Japan Time.
Cancellation after Oct. 1, 2018 in Japan Time, no refund.
Please note that all refunds will be made after the Symposium. Procedure costs for cancellation refunds will also be applied to participants.

For quick and accurate processing of your registration, we would appreciate your sending a copy of the bank remittance receipt.

5. Confirmation

Upon receiving your application and fee, confirmation email will be sent with your registration number before the symposium. Please remember to bring this confirmation email with you and pick up your name card upon arrival at the venue.

6.VISA

Anyone entering Japan must have a valid passport. In addition, delegates from particular countries must have a visa issued by the Japanese Embassy or Consulate General in their home country.
Consult your local Japanese Embassy or Consulate Generals as to whether you require a visa. Please note that the standard processing period can take more than a month to obtain a visa.
For general information on visas, visit the Japanese Ministry of Foreign Affairs website.
The Secretariat can issue a letter of invitation and necessary documents upon request to those who need a visa.
In order to issue an invitation letter, delegates must:
Complete online registration and fee must be paid in full. If a visa is applied for but not granted, the Organizing Committee will determine the appropriate refund after the Symposium.
Download the form for “VISA Questionnaire” and make sure you complete all sections. After you complete the form, please send it to the secretariat via E-mail (E-mail: rice-studies@c-linkage.co.jp).
*Notes: A letter of invitation will be issued after registration and payment are completed. The letter of invitation for VISA application does not provide any financial support.

If there are any questions regarding registration, please contact the registration desk at below.
Registration Desk for the Third International Symposium on Rice Science in Global Health
c/o Convention Linkage, Inc.
634 Shichikannon-cho, Karasuma-dori Rokkaku-sagaru, Nakagyo-ku, Kyoto, 604-8162, Japan
E-mail: rice-studies@c-linkage.co.jp
TEL: +81-75-231-6357
FAX: +81-75-231-6354

Contact us
*For any other inquiry regarding other than registration, please contact sympo@rice-studies.org

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