The 66th Annual Meeting of the Japanese Society for Virology

Guidelines for Chairs/Presenters

For Symposium/Workshop Chairs

  • Please come to the session room and be seated at Next Chair's Seat in the front row 15 minutes before the start of your session.
  • Please start the session at the appointed time.

For Symposium/Workshop Presenters

1.Presentation Time

Symposium: as informed in advance
Workshop: 9-minute presentation + 3-minute discussion

2.Presentation Language

English

3.PC Preview/Presentation Date

  • The PCs provided will be equipped with the followings:
    OS : Windows 10
    Application: Windows PowerPoint 2010/2013/2016
    Projector's Resolution: XGA(1024×768)
  • Please bring your own PC if you use Macintosh.
  • Please check your presentation data at PC Preview Center 30 minutes prior to the start of your session.

<PC Preview Center>

Date Time Location
October 28 (Sun) 8:30-17:30 1F Foyer Kyoto Terrsa
October 29 (Mon) 8:30-17:00
October 30 (Tue) 8:30-15:00

For Presenters using Removable Media

  • Presentation data must be in Windows PowerPoint and can only be accepted on CD-R, DVD-R or USB flash memory (CD-RW or DVD-RW cannot be accepted).
  • The title of your presentation file should be “your presentation code + your name”. e.g. : W-1-01_XXXX.ppt or W-1-01_XXXX.pptx
  • OS-standard fonts are recommended such as;
    【English】 Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier,
    Courier New, Georgia, Times New Roman
  • To avoid the possible spread of computer viruses, always scan your presentation files beforehand with updated anti-virus software.
  • Please note that you cannot use PowerPoint' Presenter View function.
  • Any copies of your presentation data which the Secretariat has received will be deleted after the meeting.

For Presenters using Your Own PC

  • Please bring backup date in case of unexpected accidents on CD-R, DVD-R or USB flash memory.
  • Please bring your own PC if you use Macintosh.
  • D-sub15-pin or HDMI connector is needed to connect to the projector. If your PC doesn’t provide the connectors above, please bring your own adapter for your PC as well as power cables.
    *Any other connectors such as Mini DisplayPort, Mini HDMI or Micro HDMI cannot be accepted.
  • Please disable screensaver, power-saving feature, password or hot corner on your PC.
  • Please note that you cannot use PowerPoint’s Presenter View function.

4.Disclosure of Conflict of Interest (COI)

  • COI disclosure is required at both oral and poster presentation.
  • Please report any conflict of interest (COI) in your presentation date.
    *For Details, please see the bottom of this page.

For Poster Presenters

1.Presentation Time

  • Presentation Style: Free Discussion Style
  • All poster presenters are requested to stand in front of their poster panel during designated discussion time.
  • Presenters are requested to be in front of the poster panels no later than 5 min. prior to the session starts.

2.Presentation Language

English or Japanese

3.Best Poster Award

The Best Poster Award will be elected and post on our website after the meeting.

4.Poster Session Hours

Date Paste Viewing Presentation
(Odd number)
Presentation
(Even number)
Viewing & Mixer Removal*
October 28 (Sun) 9:00~
11:00
11:00~
17:30
17:45~
18:15
18:15~
18:45
- -
October 29 (Mon) 9:00~
11:00
11:00~
17:00
17:00~
17:30
17:30~
18:00
18:00~
19:30
-
October 30 (Tue) - 9:00~
14:00
- - - 14:00~
15:00

*Posters left after removal hours will be disposed by the secretariat.

5.Poster Size

  • Poster mounting area is H190cm×W90cm.
  • Please prepare a slip with title, name(s) of author(s), and affiliation(s) with the size of H20cm × W70cm.
  • Poster No. and Pins will be prepared along with a panel.

6.Disclosure of Conflict of Interest (COI)

  • COI disclosure is required at both oral and poster presentation.
  • Please report any conflict of interest (COI) in your poster.
    *For Details, please see the bottom of this page.

Disclosure of Conflict of Interest (COI)

COI disclosure is required at both oral and poster presentation.
Sample slide of COI disclosure 1~3【PowerPoint (132KB)

Secretariat
c/o Convention Linkage, Inc.
634 Shichikannon-cho, Karasuma-dori Rokkaku-sagaru, Nakagyo-ku, Kyoto 604-8162, Japan
TEL: +81-75-231-6357 FAX: +81-75-231-6354
E-mail: jsv66@c-linkage.co.jp

  • Secretariat
    c/o Convention Linkage, Inc.
    634 Shichikannon-cho, Karasuma-dori Rokkaku-sagaru, Nakagyo-ku, Kyoto 604-8162, Japan
    TEL:+81-75-231-6357
    FAX:+81-75-231-6354
    E-mail:jsv66@c-linkage.co.jp