6th AFFAS

Guidelines for Moderators/Presenters

For Moderators

Please come to the session room and be seated at Next Moderator’s Seat in the front row 15 minutes before the start of your session. Please start and end your session at the appointed time. Punctuality is appreciated. Further details will be informed by email to each moderator in advance.

For Oral Presenters

  • Presentation Time
    Invited Speakers:as informed in advance
    Scientific Papers:5-minute presentation + 2-minute discussion
  • PC Preview
    Please bring your presentation data in a removal media or your own PC and check it at PC Preview Center 30 minutes prior to the start of your session.
       Location: Next to Registration Desk, Entrance Hall of Nara Kasugano International
              Forum 甍IRAKA
       Opening Hours: 8:30 〜17:00, November 19 8:30 〜13:30, November 20

[For Presenters using Removable Media]

  • Presentation data can only be accepted on CD-R or USB flash memory.
  • Please follow the instructions of the reception staff to copy and display your data.
  • The computers provided will be equipped with the followings:
      OS:Windows 10
      Application:Windows PowerPoint 2010, 2013.
      Projector’s Resolution:XGA(1024×768)
      * If you prepared the presentation data on a Macintosh, you are kindly requested
      to bring your own computer.
  • OS-standard fonts are recommended.
  • Please notify the reception staff in advance if you will be using motion pictures in your presentation. wmv files are recommended for motion pictures.
  • Please note that you cannot use PowerPoint’s "Presenter View" function.

[For Presenters using Your Own PC]

  • Please follow the instructions of the reception staff to confirm the operation using the check monitor.
  • D-sub15-pin connector is needed to connect to the projector.
    Any other connectors such as HDMI or Mini DisplayPort cannot be accepted.
    If your PC doesn’t provide D-sub15-pin, please bring your own adapter for your PC as well as power cables.
  • The resolution of projector is XGA(1024×768).Please ensure that your PC is configured to display XGA resolution, as the edges of slides larger than this size may be cut off.
  • Please notify the reception staff in advance if you will be using motion pictures in your presentation. wmv files are recommended for motion pictures.
  • We would recommend that you bring a backup data with you.
  • Please disable screensaver, power-saving feature or hot corner on your PC.
  • Please note that you cannot use PowerPoint’s "Presenter View" function.

For E-Poster Presenters

The e-posters will be accessible to all registered attendees for viewing during the meeting. There is no discussion time for E-poster presentation.

- E-poster (PDF) Submission Instructions -

  1. Your presentation should be no more than 12 slides.
  2. Title, authors and institutions should be in Slide 1.
  3. Include disclaimer slide with any conflicts of interest or state "The authors have no conflicts to disclose."
    in Slide 2.
  4. List references in final slide.
  5. Slides must not contain any information to identify patients (name, date of birth, facial image), and any figures/data from other sources must provide attribution.
  6. Video, embedded video or sound must NOT be included in your E-Poster.

Information

Cloak

Location: Meeting Room 2, 1F, Nara Kasugano International Forum 甍IRAKA

Opening Hours: 8:30 〜17:30, Saturday, November 19
  8:30 〜15:00, Sunday, November 20


Meals & Drinks

Luncheon Seminars

Boxed lunch will be served at each luncheon seminar on a first-come-first-served basis.

Drink Desk

Drinks are available at the Drink Desk in the lobby of the 2nd floor of the conference venue.

Congress Reception

Dinner will be served in Congress Reception on November 19.

Message Board

Message Board is located near the registration desk. Please check it regularly if any important information is announced.

Internet Access

Free Wi-Fi is available in the venue.

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